{"id":2096,"date":"2025-10-23T11:14:17","date_gmt":"2025-10-23T02:14:17","guid":{"rendered":"https:\/\/www.vipo.or.jp\/en\/?page_id=2096"},"modified":"2025-12-26T13:10:01","modified_gmt":"2025-12-26T04:10:01","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/www.vipo.or.jp\/en\/privacy-policy\/","title":{"rendered":"PRIVACY POLICY"},"content":{"rendered":"\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading has-text-align-left pp-h4\">Privacy Policy<\/h4>\n\n\n\n<p>The Visual Industry Promotion Organization (hereinafter, \u201cthe Organization\u201d) recognizes that personal information obtained through its non-profit activities is a valuable personal asset that must be strictly protected. Accordingly, the Organization has established the Privacy Policy and is committed to implementing it and maintaining its effectiveness.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Organization appoints a privacy officer to ensure the proper acquisition, use, and provision of personal information according to the nature and scale of its activities. The Organization handles personal information in compliance with the Japanese Industrial Standard JIS Q 15001:2023 \u201cPersonal Information Protection Management System.\u201d<\/li>\n\n\n\n<li>The Organization uses personal information only for the specified purposes and takes necessary measures to ensure compliance.<\/li>\n\n\n\n<li>The Organization complies with all applicable laws, government guidelines, and other codes related to the handling of personal information.<\/li>\n\n\n\n<li>The Organization implements necessary and appropriate security measures to prevent the leakage, loss, or damage of personal information and takes corrective action where required.<\/li>\n\n\n\n<li>The Organization promptly and diligently responds to user inquiries, consultations, complaints, or requests for disclosure or correction concerning the handling of their personal information, and also promptly addresses inquiries regarding its Personal Information Protection Management System.<\/li>\n\n\n\n<li>The Organization establishes internal rules and codes of conduct to protect personal information and ensures they are observed. To maintain effectiveness and continually improve these efforts, the Organization regularly reviews, audits, and revises its practices.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-right\">Enacted on July 1, 2024<br>Visual Industry Promotion Organization<br>Takayuki Matsutani, Chairman<\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:80px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading pp-h4\">Privacy Policy Contact<\/h4>\n\n\n\n<p>Visual Industry Promotion Organization<br>General Affairs Department<br>2nd Floor, Togeki Building, 4-1-1 Tsukiji, Chuo-ku, Tokyo<\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:80px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading has-text-align-left pp-h4\">Handling of Personal Information<\/h4>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">1. Purpose of use<\/h5>\n\n\n\n<p>The Organization uses personal information only for the following purposes.<\/p>\n\n\n\n<figure class=\"wp-block-table pp_table\"><table class=\"has-fixed-layout\"><thead><tr><th class=\"has-text-align-left\" data-align=\"left\">Personal Information Category<\/th><th class=\"has-text-align-left\" data-align=\"left\">Purpose of Use<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Seminar and Event Participants<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo provide information on seminars and events to requesters.<br>\u30fbTo communicate with participants, confirm attendance, and, upon request, provide follow-up information on appropriate services.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Seminar Instructors<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo communicate seminar-related information and arrange honorarium payments.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Operational<\/td><td class=\"has-text-align-left\" data-align=\"left\"><strong>For activities commissioned by government agencies:<\/strong><br>\u30fbTo execute activities per outsourcing agreements with government agencies.<br>\u30fbTo report to commissioning parties and comply with inspections required by law.<br>\u30fbTo manage personal information during a legally mandated retention period.<br><br><strong>For the Organization\u2019s independent activities:<\/strong><br>\u30fbTo operate VIPO Academy\u2019s human resource development programs.<br>\u30fbTo distribute information on VIPO Academy.<br>\u30fbTo conduct and manage surveys, interviews, etc., related to VIPO Academy.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Membership Program<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo offer appropriate services requested by members and to manage member information.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Board Members<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo communicate and manage matters related to Board of Directors meetings.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Job Applicants and Current\/Former Officers and Employees<\/td><td class=\"has-text-align-left\" data-align=\"left\"><strong>For job applicants:<\/strong><br>\u30fbTo conduct the recruitment process.<br><br><strong>For current\/former officers and employees:<\/strong><br>\u30fbTo manage human resources and employee attendance.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Individuals Requesting Information (Including Newsletter Subscribers)<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo provide information from the Organization.<br>\u30fbTo distribute VIPO e-newsletters.<br>\u30fbTo manage e-newsletter subscriptions, including unsubscribing and updating subscriber information.<br>\u30fbTo fulfill information or material requests.<br>\u30fbTo email announcements on the Organization\u2019s activities and services.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Inquiries via the Organization\u2019s Website<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo respond to inquiries.<br>\u30fbTo manage correspondence records.<br>\u30fbTo send related materials.<br>\u30fbTo provide information on the Organization\u2019s services upon request.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Other Inquiries<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo respond to inquiries, manage correspondence, and send related materials.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Information Collected Through Cookies and Similar Technologies<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo analyze and improve website usage.<br>\u30fbTo improve user experience.<br>\u30fbTo generate statistical data on website access.<br>\u30fbTo ensure website security.<br><br><strong>Notes:<\/strong>&nbsp;Users can disable cookies in browser settings. Although cookie data alone does not identify individuals, it may become personally identifiable when combined with other information. For that reason, such data is treated as personal information.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Use of Analytics Tools, such as Google Analytics<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u30fbTo analyze and understand website usage.<br>\u30fbTo analyze visitor demographics and interests.<br>\u30fbTo improve the website and enhance services.<br>\u30fbTo prepare and analyze statistical reports.<br><br><strong>Notes:<\/strong>&nbsp;Users can disable cookies in browser settings or use the Google Analytics Opt-out Add-on. Please refer to&nbsp;<a href=\"https:\/\/tools.google.com\/dlpage\/gaoptout\/\">Google Analytics<\/a>&nbsp;Terms of Service for details. The Organization is not responsible for any issues arising from the use of Google Analytics services.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">2. Voluntary provision of personal information<\/h5>\n\n\n\n<p>Providing personal information to the Organization is voluntary. However, if personal information is not provided, the user may not be able to access all or part of the services outlined under the purpose of use.<\/p>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">3. Measures to secure personal information<\/h5>\n\n\n\n<p>To protect personal information, the Organization has established personal information protection regulations based on its Privacy Policy, which complies with the JIS Q 15001 standard. The Organization operates a Personal Information Protection Management System, taking into account changes in external environments.<br>Security measures are implemented across four areas: organizational, personnel, physical, and technical. For details on these measures, please contact us via&nbsp;<a href=\"https:\/\/www.vipo.or.jp\/en\/contact\/\">the inquiry form<\/a>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">4. Provision of personal information to third parties<\/h5>\n\n\n\n<p>The Organization does not provide personal information to third parties. However, disclosure may occur in the following cases, to the extent permitted by applicable laws:<br>(1) When disclosure is requested by legal procedures from government agencies or other authorities.<br>(2) When necessary to protect an individual\u2019s life, body, or property.<br>(3) When particularly necessary to improve public health or promote the healthy development of children.<br>(4) When deemed appropriate for a third party to respond to opinions or inquiries.<br>(5) When the user has given consent for a specific purpose.<br>Notes: The Organization will inform the user of the third party\u2019s name, the type of information to be provided, and the purpose of the disclosure before sharing personal information with the third party.<\/p>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">5. Outsourcing the handling of personal information<\/h5>\n\n\n\n<p>To comply with the purposes of use in Section 1, the Organization may outsource all or part of the handling of personal information to external contractors. Contractors are selected based on their capability to properly manage personal information. Outsourcing agreements include obligations regarding security, confidentiality, and restrictions on subcontracting. The Organization regularly monitors contractors to ensure that personal information is handled securely.<\/p>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">6. Handling of personal information received through commissioned work<\/h5>\n\n\n\n<p>When the Organization is contracted by government entities or private companies, it may receive personal information from them. The Organization will properly handle such personal information in accordance with the outsourcing agreement and will never use it for purposes outside the commissioned scope.<\/p>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">7. Handling of personal information received through commissioned work with government agencies<\/h5>\n\n\n\n<p>When the Organization receives personal information through commissioned work with national or local governments or other public entities (hereinafter \u201cgovernment agencies\u201d), it is handled as follows:<br>(1) Personal information is properly managed in accordance with the outsourcing agreement, project specifications, and related laws (e.g., laws related to proper execution of grant budgets).<br>(2) Use of personal information is limited to the purpose defined by the commissioning government agency.<br>(3) Requests for disclosure, correction, suspension of use, etc., are handled properly in consultation with the commissioning agency, in accordance with the outsourcing agreement and applicable laws.<br>(4) After the commissioned work concludes, personal information is retained and managed for the period required by the outsourcing agreement and applicable laws.<br>Notes: Government agencies include national agencies, local governments, independent administrative agencies, and other equivalent organizations.<\/p>\n\n\n\n<h5 class=\"wp-block-heading has-text-align-left pp-h5\">8. Inquiries<\/h5>\n\n\n\n<p>For inquiries regarding the Organization\u2019s handling of personal information, please contact:<\/p>\n\n\n\n<p>Visual Industry Promotion Organization<br>General Affairs Department<br>2nd Floor, Togeki Building, 4-1-1 Tsukiji, Chuo-ku, Tokyo<\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:80px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading pp-h4\">Procedure to Request Disclosure of Personal Information<\/h4>\n\n\n\n<p>Individuals or their authorized representatives may request the following regarding personal information held by the Organization: notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to third parties, and records of provision to third parties.<\/p>\n\n\n\n<figure class=\"wp-block-table pp_table\"><table class=\"has-fixed-layout\"><thead><tr><th><strong>Personal Information Category<\/strong><\/th><th><strong>Purpose of Use<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Seminar and Event Participants<\/td><td>\u30fbTo provide information on seminars and events to requesters.<br>\u30fbTo communicate with participants, confirm attendance, and, upon request, provide follow-up information on appropriate services.<\/td><\/tr><tr><td>Seminar Instructors<\/td><td>\u30fbTo communicate seminar-related information and arrange honorarium payments.<\/td><\/tr><tr><td>Operational<\/td><td><strong>For the Organization\u2019s independent activities:<\/strong><br>\u30fbTo operate VIPO Academy\u2019s human resource development programs.<br>\u30fbTo distribute information on VIPO Academy.<br>\u30fbTo conduct and manage surveys, interviews, etc., related to VIPO Academy.<\/td><\/tr><tr><td>Membership Program<\/td><td>\u30fbTo offer appropriate services requested by members and to manage member information.<\/td><\/tr><tr><td>Board Members<\/td><td>\u30fbTo communicate and manage matters related to Board of Directors meetings.<\/td><\/tr><tr><td>Job Applicants and Current\/Former Officers and Employees<\/td><td><strong>For job applicants:<\/strong><br>\u30fbTo conduct the recruitment process.<br><br><strong>For current\/former officers and employees:<\/strong><br>\u30fbTo manage human resources and employee attendance.<\/td><\/tr><tr><td>Individuals Requesting Information (Including Newsletter Subscribers)<\/td><td>\u30fbTo provide information from the Organization.<br>\u30fbTo distribute VIPO e-newsletters.<br>\u30fbTo manage e-newsletter subscriptions, including unsubscribing and updating subscriber information.<br>\u30fbTo fulfill information or material requests.<br>\u30fbTo email announcements on the Organization\u2019s activities and services.<\/td><\/tr><tr><td>Inquiries via the Organization\u2019s Website<\/td><td>\u30fbTo respond to inquiries.<br>\u30fbTo manage correspondence records.<br>\u30fbTo send related materials.<br>\u30fbTo provide information on the Organization\u2019s services upon request.<\/td><\/tr><tr><td>Other Inquiries<\/td><td>\u30fbTo respond to inquiries, manage correspondence, and provide related materials.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><strong>Notes:<\/strong>&nbsp;Requests for disclosure of personal information received through commissioned work with government agencies will be handled according to Section 7: \u201cHandling of personal information received through commissioned work with government agencies,\u201d based on the relevant outsourcing agreements and applicable laws.<\/p>\n\n\n\n<h5 class=\"wp-block-heading pp-h5\">1. Name of the organization<\/h5>\n\n\n\n<p>Visual Industry Promotion Organization<\/p>\n\n\n\n<h5 class=\"wp-block-heading pp-h5\">2. Address and representative<\/h5>\n\n\n\n<p>2nd Floor, Togeki Building, 4-1-1 Tsukiji, Chuo-ku, Tokyo<br>Takayuki Matsutani, Chairman<\/p>\n\n\n\n<h5 class=\"wp-block-heading pp-h5\">3. Contact information of privacy officer<\/h5>\n\n\n\n<p>Director of General Affairs, Visual Industry Promotion Organization<br><a href=\"mailto:privacydesk@vipo.or.jp\">privacydesk@vipo.or.jp<\/a><\/p>\n\n\n\n<h5 class=\"wp-block-heading pp-h5\">4. Contact for complaints regarding handling of personal data<\/h5>\n\n\n\n<p>Director of General Affairs, Visual Industry Promotion Organization<br><a href=\"mailto:privacydesk@vipo.or.jp\">privacydesk@vipo.or.jp<\/a><\/p>\n\n\n\n<h5 class=\"wp-block-heading pp-h5\">5. How to request disclosures, etc.<\/h5>\n\n\n\n<p><strong>(1) Submitting requests<\/strong><\/p>\n\n\n\n<p>\u2460Please download and complete&nbsp;<a href=\"https:\/\/www.vipo.or.jp\/content\/uploads\/sites\/2\/PMS_D24_en.docx\">the request form<\/a>, and mail or bring it in person to the address below:<\/p>\n\n\n\n<p>\u3012104-0045<br>2nd floor, Togeki Building, 4-1-1 Tsukiji, Chuo-ku, Tokyo\u3000<br>General Affairs Department, Visual Industry Promotion Organization<\/p>\n\n\n\n<p>\u2461For identity verification, please submit one of the following documents along with the request form by mail or in person.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A copy of an official identification document, such as a driver\u2019s license, passport, or certificate of seal registration (must be valid and show the requester\u2019s name and address).<\/li>\n<\/ul>\n\n\n\n<p>\u2462If a requester\u2019s representative submits the request, please also provide the following, in addition to 1) the request form and 2) the identification document:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A document proving the representative\u2019s authority, and a copy of the representative\u2019s identification, such as a driver\u2019s license, passport, or certificate of seal registration (must be valid and show the representative\u2019s name and address).<\/li>\n\n\n\n<li>If the representative is an attorney, a document showing their registration number.<\/li>\n\n\n\n<li>A power of attorney authorizing representation.<\/li>\n<\/ul>\n\n\n\n<p><strong>(2) Responding to requests<\/strong><\/p>\n\n\n\n<p>The Organization will respond to requests without delay as follows:<\/p>\n\n\n\n<p><strong>\uff1cWhen disclosure is available\uff1e<\/strong><\/p>\n\n\n\n<p>\u2460For requests for notification of the purpose of use, disclosure of personal information, or disclosure of records of provision to third parties, the Organization will respond to the requester, using the delivery option specified in the request form. If the specified delivery option is not available, the response will be sent by postal mail.<\/p>\n\n\n\n<p>\u2461For requests to correct, add, delete, suspend the use of, erase, or stop sharing personal information with third parties, the Organization will notify the requester by phone or email once the request has been processed.<\/p>\n\n\n\n<p><strong>\uff1cWhen disclosure is not available\uff1e<\/strong><\/p>\n\n\n\n<p>Regardless of the type of request in \u2460 or \u2461 above, the Organization will notify the requester by phone or email.<\/p>\n\n\n\n<h5 class=\"wp-block-heading pp-h5\">6. Other<\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Written responses will be sent to the address in the request form provided by the requester or their authorized representative.<\/li>\n\n\n\n<li>If identification documents include a registered domicile, you may delete that information.<\/li>\n\n\n\n<li>Identification documents will be securely destroyed within six months of receipt.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n","protected":false},"excerpt":{"rendered":"<p>Privacy Policy The Visual Industry Promotion Organization (hereinafter, \u201cthe Organization\u201d) recognizes that pe [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2096","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/pages\/2096","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/comments?post=2096"}],"version-history":[{"count":92,"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/pages\/2096\/revisions"}],"predecessor-version":[{"id":2316,"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/pages\/2096\/revisions\/2316"}],"wp:attachment":[{"href":"https:\/\/www.vipo.or.jp\/en\/wp-json\/wp\/v2\/media?parent=2096"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}